Topic: Modern Business Letters in English 1

TOP TIP! Business emails

Here are some common phrases used in English business correspondence:

As per
Meaning: According to; following what was agreed or stated before.
Formality: Formal
Example:
As per our agreement, the payment will be processed by Friday.
Tip: Often used in contracts and formal emails, but can sound stiff in casual writing.

Please find attached
Meaning: Used to introduce a document you are sending with an email.
Formality: Formal
Example:
Please find attached the revised proposal for your review.
Common alternative:
I have attached... (more modern and slightly less formal)

At your earliest convenience
Meaning: As soon as it is reasonably possible for you.
Formality: Polite and formal
Example:
Could you please confirm your availability at your earliest convenience?
Tip: Polite but indirect—do not use when urgency is critical.

We would appreciate it if...
Meaning: A polite way to request something.
Formality: Formal
Example:
We would appreciate it if you could provide the updated figures by Monday.
Grammar note: Usually followed by past tense (could, would).

With regard to / Regarding
Meaning: About; concerning a specific topic.
Formality: Formal
Example:
With regard to your inquiry, we will respond within two business days.
Tip: Often used at the beginning of emails.

Just a quick note to...
Meaning: A friendly way to introduce a short message.
Formality: Informal-neutral
Example:
Just a quick note to confirm tomorrow's meeting at 10 a.m.
Tip: Often used at the start of emails; sounds polite and efficient.

I'm writing to let you know...
Meaning: Neutral way to give information.
Formality: Semi-formal
Example:
I'm writing to let you know that the deadline has been extended.
Alternative (more casual):
Just letting you know...

As discussed
Meaning: Refers to a previous conversation or meeting.
Formality: Neutral
Example:
As discussed, I've attached the updated timeline.
Tip: Very common in follow-up emails after meetings.

Could you...?
Meaning: Polite and direct way to make a request.
Formality: Neutral
Example:
Could you send me the final version by Friday?
Why it works: Friendly without sounding demanding.

Let me know
Meaning: Informal way to ask for a response or update.
Formality: Informal
Example:
Let me know if you're available this afternoon.
Common combination:
Let me know what you think.

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